Maintenance
Schedule services based on miles, hours or days, manage repairs and work orders, and keep the full maintenance history for every asset.
Learn more about Maintenance
See what every asset is costing you to maintain, stay ahead of maintenance and get a clearer view of fleet performance. Gearbox brings maintenance, inspections, compliance, people and parts together in one system.
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Trusted by fleets for more than 20 years
Trusted by fleet operators across asset-intensive industries
Gearbox brings maintenance, prestarts, compliance, employees, parts and integrations together in one system, so your team can manage the work and see the information behind every asset.
Schedule services based on miles, hours or days, manage repairs and work orders, and keep the full maintenance history for every asset.
Learn more about Maintenance
Run digital prestart checks from a phone, capture defects and photos, and send fault reports directly into Gearbox, even when there is no signal.
Learn more about Prestart
Support DOT and NSC requirements, manage inspections, permits and contractor records, and keep the evidence you need for audits in one place.
Learn more about Compliance
Track training, medicals, licenses and equipment against each person, with expiry dates and status visible to your team.
Learn more about Employees
Manage parts, inventory and purchase orders across sites, with parts usage and costs connected to the jobs and assets that use them.
Learn more about Parts
Connect Gearbox with telematics, accounting and other fleet systems, so information can flow between the systems you already use.
Learn more about IntegrationsMaintenance costs do not exist in isolation. Parts, labor, repairs and other operating costs all add up against individual assets.
Gearbox connects maintenance activity and costs to the assets they relate to, giving you a clearer view of asset performance, lifecycle costs and where maintenance activity is affecting fleet efficiency.
Gearbox grew out of real maintenance operations, where missed services, paper records and disconnected systems made it harder to keep assets working.
Today, more than 20 years of fleet experience is reflected in Gearbox, giving fleet teams a system built around the work they actually need to manage. Maintenance, inspections, work orders, parts, people and asset history stay connected, giving your team the information they need to manage the fleet.
Schedule services based on miles, hours or days, using actual usage data where available.
See services, repairs, faults, inspections, compliance and maintenance history in one place.
Connect maintenance, parts, labor and asset data so your team can understand what is happening across the fleet.
Integrate with telematics and accounting systems without replacing the technology your business already relies on.
I like Gearbox's simple and user-friendly interface that is easy to understand, even for first-time users. Its reliable performance saves time by automating routine work. It integrates well with common productivity and collaboration tools, making it easy to fit into existing setups and streamline processes.
Ease of use, ease of implementation, great customer service, very helpful, used very frequently.
Gearbox has a great technical support team and they are always happy to adjust their database to suit the operator. Helps gather data for compliance requirements.
What I like best about Gearbox is its seamless integration and user-friendly interface. It centralizes performance tracking, coaching documentation, and QA data in one accessible platform. Its robust features and responsive support make it an essential tool for driving performance consistency.
Bring maintenance, inspections, compliance, people and parts together in one system, and get a clearer view of your assets, maintenance activity and fleet costs.