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The easiest way to manage fleet maintenance and compliance
for mixed fleets. construction fleets. agricultural fleets.
For 20 years, we’ve helped fleets avoid costly breakdowns,
extend asset life, and stay audit-ready with intuitive easy-to-use tools.
For all kinds of equipment
Designed for mixed fleets of all sizes – from construction and
agriculture to transportation, mining, and logistics – Gearbox makes preventive maintenance simple and
compliance automatic.
Maintenance
Gearbox alerts services, repairs, tires and inspections with printed or electronic jobcards to keep everything paperless.
Prestart App
Receive pre-trip inspections and fault reports in real time from our Prestart operator app - no more lost paperwork.
Compliance
Manage contractors, and automate mass & maintenance management compliance reviews. All under a single platform.
Employees
Manages employees training, medicals, equipment issued, expirations, reports and much more.
Parts & Inventory
Manage parts and stocktake across multiple sites with purchase orders, stock adjustments and transfers.
Integrations
No more double data entry. When systems work together, your job gets easier.
Seamless Integration for Smarter Fleet Management
Gearbox Software connects effortlessly with the tools and devices you already use. From GPS tracking systems and telematics to fuel cards, maintenance sensors, and accounting software, Gearbox integrates it all into one easy-to-use platform.
No more juggling between systems, enjoy real-time data, automated workflows, and complete visibility across your entire fleet. With Gearbox, everything works together seamlessly, so you can focus on running your operations, not your software.
What's different about Gearbox?
Frequently Asked Questions
Got a question?
Get your answer.
Quick answers to questions you may have. Can't find what you're looking for? Check out our Support Central.
No, Gearbox subscriptions are month to month. Upgrade, downgrade or leave at anytime. Edit users, features and permissions in the User Settings section as required.
Gearbox subscriptions are billed on the 15th of each month. Our billing system will respond to changes in your number of users and features selected. Our preferred method of payment is via credit card. Please contact us if you wish to apply for an account.
We understand that things change. You can cancel your plan at any time and we'll refund you the difference already paid.
You do - Export your data anytime over to Excel. We want you to have a great experience using Gearbox, not continue using it because you're stuck with it.
Gearbox works on any device with an HTML5 compliant browser - so any computer or device running Chrome, Firefox, Microsoft Edge or Safari. We don't support Internet Explorer.
As well as being a full fleet maintenance and compliance system, Gearbox is the administration tool for Prestart. Gearbox is used to manage Prestarts users, Checklists, Email Notifications, Reporting as well as Fault Management onced received.
Prestart is available at the Apple Store and Google Play and runs offline if needed.
Ready to see Gearbox in action?
Book an online tour with our team.