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Fleet and asset maintenance in one dedicated system
For more than 20 years, Gearbox has focused on delivering a reliable fleet and asset maintenance system that helps operators stay compliant, audit-ready and safe. From heavy vehicles to plant and equipment, Gearbox gives you one place to see what you own, what needs attention and what has been done.
Helping you keep every asset serviceable, compliant and ready to work
Whether you run trucks, trailers, plant or off-road gear, your business depends on safe, reliable assets. Our mission is to give you the tools and visibility to manage maintenance and compliance so nothing is missed.
Why Gearbox exists
Gearbox grew out of real workshops dealing with spreadsheets, generic systems and paper files. Too easy to miss services, lose defect reports or fail audits.
We built a system focused solely on maintenance and compliance with clear status on registrations, permits, inspections, services and repairs for every asset.
What the system focuses on
Modular and scalable:
- Maintenance: Alerts, schedules, job cards, history
- Prestart app: Faults, photos, daily checks
- Compliance: Registrations, permits, inspections
- Employees: Licences, training, medicals
- Inventory: Parts, stock levels, purchase orders
How we design the system and support your operation
Guiding principles that shape Gearbox and how we work with fleets of all sizes.
Built for workshops
Designed to simplify planning, doing and tracking maintenance.
Everything in one place
Assets, services, repairs, prestarts, and records unified.
Audit with confidence
Produce evidence quickly without digging through paperwork.
Easy for busy teams
Clean interface, simple language, fast adoption.
We grow with you
Support for new assets, sites, accreditations and integrations.
Shaped by operators
Feedback from transport, councils, construction, agriculture and more.
Designed for any fleet or plant needing structured maintenance
Handles on-road fleets, off-road machinery, council assets, construction plant and more. Clear visibility of services due, faults, completed work and costs.
One place for assets
Replace spreadsheets with a single system. Asset traffic-light status shows services due, repairs, expiries and alerts.
From reactive to planned
Service alerts based on km/hours/date. Convert faults to work orders, schedule work and prevent downtime.
The people behind the platform
Gearbox blends fleet experience, engineering and support to help your operation run smoothly.
Strategy, partnerships and customer outcomes across all sectors.
Turning real operator feedback into practical improvements.
Onboarding, training and ongoing support for all customers.
Performance, security, stability and integrations.
More than software, a team you can rely on
We assist with setup, rollout, training and ongoing system evolution.
Guided implementation
We help configure assets, templates, permissions and migrate data. Training for mechanics, planners, managers and drivers.
Ongoing help
Support as your fleet grows. Reviews, integrations, audit preparation and best-practice guidance.
See how Gearbox works for your fleet
Walk through asset status, scheduling and job cards tailored to your operation.