Gearbox for construction fleets – Keeping equipment ready and crews moving

Every day on a construction site comes with a tight timeline, and there’s always a deadline on the horizon. When a key piece of equipment isn’t ready or breaks down mid-job, the ripple effect is immediate. Lost time, idle crews, delayed deliveries, it’s all avoidable with the right systems in place. It’s why more construction operators are turning to Gearbox.

The reality on site

If you work in construction, you already know the daily challenges. Equipment runs hard. Conditions are rough. And keeping everything compliant and service-ready across different job sites is a job in itself.

You might be managing a wide mix of vehicles and gear, from light utes and trailers to large excavators and cranes. Many of these assets operate in tough environments with high wear from dirt, dust, and changing weather. On top of that, your teams are constantly shifting between sites, which makes asset tracking and maintenance more complicated. Access to onsite mechanics is often limited, and safety rules are getting stricter with every new project. It all adds up quickly.

Most teams don’t struggle because they’re disorganised. They struggle because old tools, like paper jobcards and spreadsheets, just can’t keep up.

What Gearbox brings to the table

Gearbox gives you one system to manage everything from inspections to work orders. It’s built for real-world use. Easy to operate, quick to learn, and designed with construction in mind.

One look tells you what’s working

Every asset gets a traffic light status: green, yellow, or red. If something’s overdue or flagged, you’ll see it straight away. This applies to everything in your fleet, from trucks and trailers to earthmoving machines, light vehicles, generators, and fixed plant. With one glance, you’ll know what’s ready and what needs attention. No more chasing whiteboards or texting foremen for updates.

Faults logged on the spot

The Prestart app makes daily inspections part of the workflow. If something’s off, fluid leak, worn tread, anything, it’s logged immediately. You can add photos and notes. Managers see it live. That’s how you go from “someone mentioned it” to “it’s tracked and in the system.”

Keep jobs moving with smart work orders

Once a fault is logged, managers can triage it and issue a work order right away. Assign it to your own crew or a contractor. Everyone sees what needs to be done, and nothing gets forgotten. Work orders come with jobcards, parts lists, and task tracking, all in one place.

Service planning that fits how you work

Some gear gets hammered day after day. Others sit idle for weeks at a time. Gearbox gives you the flexibility to schedule servicing based on real usage. You can create service plans triggered by engine hours, kilometres driven, fuel burn, time intervals, or even manually when something just doesn’t seem right. This helps avoid both overservicing and costly breakdowns.

No more guessing, no more overservicing, and no more surprises.

Projects, sites, and shifting crews

Gearbox keeps your records straight even when assets and people move around. You can assign gear to job sites, track how equipment moves between projects, and maintain consistent inspection records, even with rotating teams. It’s a reliable way to stay organised when your work is anything but predictable.

It’s a big help for safety officers, auditors, and anyone trying to make sense of who used what, where, and when.

Compliance doesn’t have to be hard

You’ve got enough going on. Gearbox helps you stay audit-ready without the extra work. The system logs everything from pre-trip checks and faults to risk assessments, contractor insurance details, and employee training records. Fit-for-duty entries and expiry reminders are all built-in. When someone asks for documentation, it’s already there and ready to go.

Everything’s time-stamped and exportable. If someone comes asking, you’re ready.

Simple tools that get used

A system only works if people actually use it. Gearbox was built with operators and mechanics in mind. It’s clean, mobile-friendly, and doesn’t bog people down with admin.

That’s why it works so well on construction sites where time, signal, and patience are always in short supply.

Built to grow with your fleet

As construction businesses expand, so does the complexity of managing more gear across more sites. Gearbox scales with you. Whether you’re running a single yard or managing assets across multiple states or provinces, the system keeps your maintenance program consistent, transparent, and under control.

You’ll spend less time chasing issues and more time focusing on what matters: delivering on projects and keeping your crew safe.

If you’re managing construction gear and still chasing paper, whiteboards, or spreadsheets, it might be time to simplify things.

Gearbox gives you a better way to stay on top of faults, keep maintenance flowing, and make sure your crews aren’t waiting on machines. It keeps the gear ready. It keeps the jobs moving.

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Want to see it in action? We can show you how other construction teams are using Gearbox day-to-day in the field. Click here to book a free demo.